Supplier Management lets you track who you order from, how much products cost, and how many units come in a case — all inside Cents. Once a supplier is set up and linked to your products, that information auto-fills when you receive new stock, reducing manual data entry and keeping your COGS accurate.
Note: This feature requires a feature flag to be enabled. Contact your Cents Customer Success manager if you don't see this option.
How to add a supplier
In the Business Manager, navigate to Products & Services
Click on Suppliers.
Click Add New supplier.
Enter the supplier's name (required) and any optional contact information.
Under Locations, enable the supplier for each location that orders from them.
Click Save.
Tip: Supplier names must be unique within your business.
How to assign a supplier to a product
Once your suppliers are set up, you can link them to specific products at each location.
In the Business Manager, go to Products and select a product.
Click the inventory quantity (underlined in blue).
To insert a Supplier, choose a supplier from the dropdown.
Only suppliers enabled for that location will appear.
Adjustments will be saved.
Note: Each product can have one supplier assigned at a time. Support for multiple suppliers per product is planned for a future release.
How to set supplier-specific details for a product
After assigning a supplier, you can configure details that are specific to the supplier/product combination. These will auto-populate when you receive new stock.
With the supplier assigned to a product, look for the supplier settings section.
Set any of the following:
Unit Cost — the price per unit from this supplier. This will auto-fill the Unit Cost field whenever you add inventory for this product.
Case Size — the number of units in a standard case. Once set, you can receive inventory by cases or by individual units.
Item Code — the supplier's unique code for this product (not the manufacturer SKU). Useful for matching items on external purchase orders.
Click Save.
Receiving new stock from a supplier
When you add inventory for a product that has a supplier assigned, Cents will automatically pre-fill the unit cost and case size based on the supplier settings you've configured.
In the Business Manager, go to Products.
Find the product and click on Inventory count.
The Unit Cost and Case Size fields will pre-fill based on your supplier settings. Edit them if needed.
Click Edit.
Enter the quantity received (in units or cases).
Adjustments will save.
Managing your suppliers list
You can view and edit all your suppliers from the Suppliers section under Products & Services in the Business Manager.
Supplier details panel — click any supplier to see their contact info and the products linked to them.
Products tab — view all products assigned to a supplier and update case sizes or item codes from here.
Edit or deactivate — update supplier information or remove a supplier from a location at any time.
FAQs
Are suppliers shared across all my locations? Suppliers are created at the business level, but you choose which locations they're enabled for. They are not shared across separate businesses.
What's the difference between an Item Code and a SKU? An Item Code is the supplier's own reference number for a product — used to identify it on a purchase order. A SKU (manufacturer SKU) is a separate field that Cents already supports. You can set both independently.
Does setting up a supplier automatically create purchase orders? Not yet. Right now, supplier data is used to pre-fill inventory fields and keep item codes on hand. Purchase order creation is on the roadmap for a future release.
Can I change a product's supplier? Yes. You can update the assigned supplier for any product at any time from the product's settings page.